Note: The “Covenants” posted on these pages have been reformatted slightly to make the suitable for Internet posting. Although it is believed that the content is accurate, in any situation where there is discrepancy between this posted document and the official covenants filed with DuPage County, the legally filed document will take precedence.
DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS
OF THE ORCHARD BROOK HOME ASSOCIATION
ARTICLE V: MEETINGS OF THE MEMBERS
5.1 Annual Meetings: The Members of the Association shall meet at least once every year for the purpose of electing Directors and for any other such business as may be properly brought before the Members. Annual meetings of the Members shall take place on a date, and at a time and place in DuPage County to be designated by the Board of Directors.
5.2 Special Meetings: Special meetings of the Members may be called at any time by the president or by the Board of Directors, or upon written request of a number of the Members entitled to vote one fourth (1/4) of all of the votes of the entire Membership of the Association. Such requests shall state the purpose of the special meeting. In response to a request for a special meeting of the Members, the Board shall set a suitable date for a special meeting as soon as practicable and shall give notice of the date, time and place set for the special meeting to the Members and the Directors in accordance with paragraph 5.3 .
5.3 Notice of Meetings of Members: Written notice of each meeting of the Members specifying the purpose for which the meeting is being held and the place, day and time that the meeting is to take place shall be given to the Members by the Secretary of the Association not less than ten (10) nor more than thirty (3 0) days before the meeting is to be held. Notice of meetings of the Membership of the Association may be given by writing, including, but not limited to, publication in the Association’s newsletter mailed or delivered to the Members. In addition, notice of meetings of the Membership shall be posted outside ad acent to the entrance to the Clubhouse or in such other conspicuous place as may be from time to time determined by the Board of Directors. No more than one notice of a meeting of Members need be mailed or delivered to any one Lot.
5.4 Need for a Quorum: The presence at the meeting of Members entitled to cast, or of proxies entitled to cast, one-tenth (1/10th) of the votes of the Member of the Association shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation or in paragraph 11.6 of this Amended Declaration. If, however, such quorum is not present or represented at any meeting, the Members entitled to vote thereat shall have the power to adjourn the meeting, until a quorum is present or represented.
5.5 Proxies: At all meetings of the Members of the Association, each Voting Member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary of the Association in advance of the vote at which they are to be exercised. Proxies shall be revocable upon written notice to the Secretary of the Association as to any matter on which an election has not been held and the votes cast. Proxies shall be irrevocable and binding once cast without notice of revocation having been duly given. Proxies shall automatically become null and void upon conveyance by any Member of the Member’s Lot. If the Board of Directors has determined that the votes of all suspended Members are to be disregarded in connection with any particular election pursuant to paragraph 3.5 , then all proxies of suspended Members are likewise rendered null and void.